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Public print packet

Caretaker Handoff Packet

A printable packet for vacation prep, caretaker handoff, and backup-owner coverage. Fill the blanks before anyone touches equipment, chemicals, or valve positions.

Safety warnings

  • No mixing chemicals.
  • Stay out of electrical and gas boundaries unless the owner or licensed pro says otherwise.
  • No draining the pool.
  • No valve changes unless the position is documented in this packet.

Pool Identity

Pool name / label
Address
Gate code / entry note
Equipment pad label

Emergency Contacts

Owner
Backup contact
Service pro
Local emergency / utility

Do-Not-Touch Boundaries

  • Leave electrical panels, breakers, timers, and gas controls alone.
  • Do not remove covers, open sealed panels, or change anything that is not documented.
  • Do not drain, partially drain, or refill unless the owner has written it down.
  • Do not change valve positions unless this packet names the valve and the normal position.
Documented exceptions / owner approval

Normal Valve Positions

Skimmer / suction
Main drain
Return / spa / water feature
What never changes

Pump / Filter Schedule

Pump timer window
Filter clean / backwash cadence
Shutoff rule

Sanitizer Method

Primary sanitizer
Normal dose method
What not to add together

Test Kit Location

Test kit shelf / cabinet
Reagent or refill location

Chemical Storage Location

Storage cabinet / room
What stays locked or closed

After Storm / Heavy Use

  • Skim debris, empty baskets, and clear obvious blockages.
  • Check the water level against the normal mark before starting anything else.
  • Note overflow, flooding, brown water, or debris that entered the pool.
  • Write down anything that looks different before moving a valve or pressing a reset.

When to Call Owner / Pro

  • Water level is low or rising fast.
  • A breaker trips, a pump will not start, or anything smells like gas or burning.
  • A valve setting is unclear, undocumented, or seems to need a change.
  • The water is unsafe, green, overflowing, or the cleanup needs chemicals you do not already have written down.

Manual QR / Manual Shelf Reminder

QR / manual link location
Printed manual shelf / binder

Keep the manual with the packet. If the QR code is missing, use the shelf copy first and note the replacement location here.